Exhibitor Guidelines & Registration

EXHIBITOR INFORMATION


The cost to exhibit is $250 unless you are a meeting sponsor.  Tabletops for sponsors are complimentary.


Please note: This hotel has special shipping requirements for exhibitors so please read details listed below thoroughly.

Exhibit Guidelines
  • Tabletop displays only (table area is 6’ x 30”). All products and table display must fit within these parameters
  • Tables will be located in Atlantic Ballroom 2 & 3 where the continental breakfast and breaks will be held and must be unmanned while the educational sessions are in progress.
  • Displays must be set by 4:30 p.m. on Sunday, Feb. 16 and dismantled by Noon on Wednesday, Feb. 19, 2020. The room will be available for set-up on Sunday, Feb. 16, 2020 at 2 p.m. SWR Institute will not be providing security, but the room will be locked when not in use.
  • How early can boxes arrive to hotel: About 3-5 business days prior to the start of the meeting.
The following cost guidelines will be utilized for handling of crates, boxes and packages:
 
0.0 - 1.0 lbs                                                              $2.00 - $5.00
1.1 - 10.0 lbs                                                            $10.00 - $15.00
10.1 - 20.0 lbs                                                          $15.00 - $20.00
20.1 - 30.0 lbs                                                          $20.00 - $30.00
30.1 - 40.0.lbs                                                          $25.00 - $50.00
40.1 - 50.0 lbs                                                          $25.00 - $50.00
50.1 - 60.0 lbs                                                          $25.00 - $60.00
Over 60.0 lbs                                                            $25.00 - $70.00
 
Labeling:  All packages shipped to the hotel should be labeled as follows:
 
ATTN:  Hold for Guest: (Guest Name) (Guest Cell Number) c/o FedEx Office at the Diplomat Beach Resort
3555 South Ocean Drive
Hollywood, FL  33019
SWR Instiute Winter Tech Meeting
Box _____ of ______